Executive Administrative Associate 533366

Oklahoma State University

494688

Campus

OSU-Stillwater

Contact Name & Email

Jeannette Parrish, jeannette.parrish@okstate.edu

Work Schedule

Monday- Friday, 8 AM-5 PM with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$44,720 - $62,500

Salary

Special Instructions to Applicants

Please include: a Resume, Cover Letter, and Contact Information for three professional references.

About this Position

The Spears School of Business is seeking a sharp, highly organized Executive Administrative Associate to support the Dean and keep the college's leadership engine running smoothly. This role is the hub of communication, coordination, and executive operations - ideal for someone who thrives in a fast-paced environment and handles sensitive information with absolute discretion.

What You'll Do

• Serve as the Dean's right hand - managing confidential materials, drafting communications, coordinating travel, and ensuring deadlines are met.
• Oversee meetings and major events: scheduling, logistics, agendas, materials, minutes, and follow-through.
• Keep the Dean's Office running efficiently: supervising workflows, managing calendars, and maintaining master files.
• Provide authoritative guidance on university and college policies, responding independently to inquiries and routing information accurately.
• Support academic processes including promotion, tenure, and faculty evaluations.
• Jump in where needed - assisting Vice/Associate/Assistant Deans and Director of Business Operations during peak periods or absences.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• 7 years of progressive administrative support experience including 3 years of administrative support to a director level or above. Post-secondary education may be substituted for years of required experience.

Skills, Proficiencies, and/or Knowledge:

Working knowledge of principles and procedures of accounting, office management, public relations, and supervisory skills. Familiarity with software and use of Outlook and calendars required. Ability to handle situations of a confidential and sensitive nature with minimal direction to maintain good public relations with a diverse public. Willingness to learn new skills, as required, to perform various tasks for the Dean. Must be knowledgeable in Microsoft Word and Excel,

Preferred Qualifications

• Bachelor's

To apply, please visit: https://jobs.okstate.edu/jobs/executive-administrative-associate-533366-stillwater-oklahoma-united-states

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