Shoreline
Community College

Salary: $93,840.00 Annually

Job Number: EAYEHAW-PIE26

Location:
Shoreline College, WA

Department: Office of yehaw/DEIA

Position Summary

Date of First
Consideration: 08/06/2026
Applications received by the date of consideration will have priority in the review process,
noting the position will remain open until a final hire is made in the event a return for review of late applications is
needed.
Salary Range: $93,840 yearly, depending on qualifications and experience

Welcome! Learn More About Shoreline
AND Video
Tour Our Campus!

The Office of yehaw provides leadership and support for equity, diversity, and inclusion education and
implementation for Shoreline College. Through our yehaw Center for Student Empowerment & our Benefits Hub, the Office of yehaw provides
direct student support and services that intentionally address student retention and institutional transformation. As a division we develop
strategies and address systematic barriers that prevent students from achieving their educational goals while creating a campus that is open
and supportive to all staff, faculty, and students through care, compassion, and advocacy.

In addition, this position supports The
Office of Planning & Institutional Effectiveness (PIE) which furthers the College's mission and commitment to student success by providing
accurate, timely, and actionable information to facilitate evidence-based planning and decision-making to improve institutional
effectiveness and support continuous improvement. PIE does compliance reporting (federal and state government, accrediting agencies, etc.),
business intelligence reporting, and institutional research.

The Executive Assistant will support both Vice President of Diversity,
Equity, and Inclusion & the Associate Vice President of Planning and Institutional Effectiveness.

Primary responsibilities include
the following:

• Provide confidential and executive-level administrative support to VP-DEI and AVP-PIE.
• Coordinate daily
  administrative support operations of assigned areas, including but not limited to purchasing, print services, travel arrangements, budget
  reconciliation, etc.
• Determine appropriate action steps on projects; monitor project status and document flow; draft and prepare
  correspondence and other written materials as assigned.
• Relay messages/instructions; and inform VP-DEI and ED-PIE on matters as
  appropriate.
• Manage/maintain the VP-DEI and AVP-PIE's calendar, plan and schedule meetings
• Receive DEI Office visitors,
  phone calls, emails, mail and determine appropriate next action.
• Draft and prepare correspondence and other written material as
  assigned.
• Independently write, proofread and/or edit all forms of written communication including but not limited to emails,
  letters, memorandums, reports, faxes, agendas, and minutes.
• Provide support to assigned councils, committees or events including
  the distribution of meeting agendas/notices, taking/developing meeting notes/ minutes; maintaining committee files and rosters; reserving
  meeting space, equipment and/or catering services; running audio equipment to allow for hybrid meetings, and other resources as
  required.
• Monitor, reconcile, and initiate corrections as needed for the Office of yehaw and PIE budgets.
• Maintain The
  Office of yehaw and PIE Office web/intranet presence ensuring accurate and timely information. Manages the research, curation, organization
  and determination of posted content relative to assigned projects and areas of responsibilities with compliance and other legal
  requirements.
• Manage the coordination of employee/student attendance at various Office of yehaw conferences (FSOCC, NCORE, etc)
  annually. Manage campus communication regarding application procedures/timelines, review processes, selection notices, and the coordination
  of pre/post-conference work.
• Coordinate projects/ongoing functions with a variety of partners within competing deadlines.
• Support policy/procedure updates, including communication to the campus as needed.
• Keep current with laws, regulations,
  and technology that affect area of responsibility.
• Exercise discretion and maintain confidentiality in carrying out
  responsibilities; take initiative in problem-solving; independently handle sensitive situations using tact and diplomacy; and work
  effectively in stressful situations meeting expected deadlines.
• Promote an environment supportive of the College mission, vision and
  strategic direction.
• Collaborate with the offices of other senior administrators; work as a team player, appropriately exhibiting a
  positive attitude and sense of humor.
• Coordinate all major division events including but not limited to workshops, keynotes, and all
  community-based events sponsored by the Office of yehaw.
• Represent the College in a professional and proficient
  manner.
• Perform other duties as assigned (of a similar nature or
  level).

Qualifications

Required Education & Experience:

• Bachelor's degree from an
  accredited institution OR equivalent education/experience.
• Four (4) years of progressive administrative support
  experience

Knowledge Of:

• Microsoft Office (Outlook, Word, Excel, PowerPoint), Microsoft 365, and Adobe
  Acrobat
• Equal Employment Opportunity (EEO) law, the Americans with Disabilities Act (ADA) and other related state or federal
  regulations.
• Omni Update or similar website maintenance application
• Effective budgeting principles/practices, including
  fund reconciliation.
• ctclink (PeopleSoft) or similar enterprise resource planning software
• Diversity, equity, and inclusion
  activities/resources within a higher educational environment.

Skill In:

• Contributing to equity, diversity,
  and inclusion work by fostering a climate of multicultural appreciation and awareness.
• Effectively working within diverse
  environments at all levels inside and outside the College.
• Effective written communication, including conducting research; producing
  and editing content; proofreading; and presenting data in an accurate, clear, and concise manner.
• Ability to maintain accuracy and
  consistency within established processes/procedures
• Attention to detail, time management, multi-tasking, and handling competing
  deadlines while working with multiple partners.
• Remaining calm and adapting to changing needs due to emergent
  situations.
• Handling sensitive situations, using independent judgment within legal guidelines.
• Exhibiting professionalism,
  tact, diplomacy, discretion and integrity with diverse internal and/or external groups or constituencies

You can't
check off every listed "Knowledge of" and "Skill in?" Please apply anyway! Studies have shown that some candidates are less
likely to apply to jobs unless they meet every single qualification - even if they might be a great fit for the
role!

Conditions of Employment

Physical Work Environment:
The College provides services both
online and in person. Administrators are assigned to work on campus, noting there may be some opportunities to work remotely based on
program or area needs. If authorized for limited remote work, employees will need to provide their own workspace and internet access, noting
the College will provide technical equipment and support for online work needs. When working on campus, this position will perform work in a
standard office setting, use standard office equipment and physically attend meetings both on and off campus, using the ability to
communicate in person or through appropriate means. This position also works weekends and evenings when appropriate or needed is required.

Terms Of Employment/Salary:

• This is a full-time administrative/exempt position
• Initial salary
  placement determined by the College dependent upon education/experience.
• Hiring of this position is contingent upon available
  funding as determined by the College President.

Required Materials

To be considered for this
position, please submit the following:

• NEOGOV online application and supplemental question
• Cover letter
  describing relevant knowledge, skills, and characteristics that align with the needs of the position
• Current
  resume
• Official transcript required upon hire

Please Note:

• Once application materials
  have been submitted, you may not modify the application

If you are chosen to move forward in this recruitment, you will be
notified via email to the address listed in your application (make sure to check spam/junk folders)

Other
Conditions:

Shoreline College is committed to providing equal opportunity in education and employment for all
students, employees, and applicants, and does not allow discrimination or harassment on the basis of race or ethnicity, color, national
origin, age, sex, sexual orientation, gender identity, marital status, creed, religion, status as an honorably discharged veteran or
military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United
States, or presence of any physical, sensory, or mental disability. For our full non-discrimination statement and contact information,
visit: https://www.shoreline.edu/about-shoreline/non-discrimination.aspx.

Persons with disabilities have the right to
reasonable accommodation in all aspects of employment with the College. This includes, but is not limited to recruitment, application,
hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation
should contact the Office of Human Resources at hr@shoreline.edu.

In
accordance with RCW 28B.112.080, applicants considered for this position will be required to disclose if they are the subject of any
substantiated findings or current investigations related to sexual misconduct at their current or past places of
employment.

In compliance with the Immigration and Nationality Act, proof of authorization to work in the United States will
be required at the time of hire.

Shoreline College does not currently sponsor HB-1 visas. Other conditions that may apply
will be detailed upon the offer of employment.

Applicants considered for positions at the College may be required to submit
to a background check as a condition of employment. Adverse information from the background check will not necessarily preclude employment
but will be considered in determining the applicant's suitability for the position.

Faculty positions are represented by the
American Federation of Teachers Local #1950.

Classified positions are represented by the Washington Federation of State
Employees.

To apply, please visit https://www.schooljobs.com/careers/shorelinecc/jobs/5418348/executive-assistant-office-of-yehaw-office-of
-planning-institutional-effect

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