Special Instructions to Applicants:

To
ensure full consideration, applications must be received by August 4, 2026. Applications will continue to be accepted after the full
consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change
without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A
resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

Starting salary will be commensurate with skills, education, and experience.

For additional information please contact: Erin
Wirkkala, erin.wirkkala@oregonstat.edu

Job Summary:

The Office of the Registrar is seeking an Executive Assistant. This is a full-time (1.00 FTE), 12-month, professional faculty
position.

Academic Operations (Office of the Registrar, Curriculum Management & University Accreditation) is a
mission-critical Oregon State University unit that supports student success from admission through graduation and beyond. We safeguard
institutional integrity by managing academic records, enrollment and instructional services, accreditation, and academic policies. As a
trusted institutional partner, we provide expertise, resources, and systems solutions for students, faculty, and staff while upholding
regulatory and accreditation standards. We foster a welcoming, inclusive, and collaborative environment where all employees are valued for
their contributions to student success.

The Executive Assistant in Academic Operations is a member of the Leadership Team, providing
confidential, high-level support to the Associate Vice Provost for Academic Affairs & University Registrar. This role requires strong
collaboration, communication, adaptability, and comfort with ambiguity in a dynamic environment. Based on the OSU Corvallis campus, the
position ensures the smooth delivery of Academic Operations services and supports the success of students, faculty, and staff across the
university.

Key Responsibilities:

• Executive Administrative Services - Associate Vice Provost for Academic
  Affairs & University Registrar

  Manage the AVP's calendar, scheduling, meeting logistics, and daily priorities; serve as the
  primary point of contact. Conduct research, prepare summaries, and recommend actions on assigned topics. Coordinate Academic Operations
  leadership meetings, including agendas, notes, and follow-up actions. Support workgroups, committees, and councils through scheduling,
  communications, and meeting administration. Provide confidential administrative support for personnel and budget matters. Assist in
  advancing Academic Operations strategic priorities and goals. Draft, coordinate, and manage communications, correspondence, and materials
  for executives, university, and external stakeholders. Support sensitive personnel processes, including performance evaluations,
  disciplinary actions, and hiring or separation activities.

• Office Administration Support

  Manage Academic Operations
  office operations, logistics, and administrative functions. Provide administrative support to the Deputy University Registrar, Associate
  Registrars, and Directors.

  Coordinate travel arrangements and expense reconciliation in compliance with university policies. Manage
  purchasing, inventory, equipment, supplies, and vendor services in accordance with OSU procurement requirements. Serve as the Office of the
  Registrar liaison for technology resources, website maintenance, and office systems. Coordinate IT, telecommunications, equipment lifecycle
  management, and related troubleshooting. Support recruitment activities in partnership with Human Resources, search committees, and
  candidates. Serve as the Office of the Registrar's primary Notary Public for student documents. Manage records and file systems, ensuring
  compliance with retention, archival, and state records requirements.

• Budget and Financial Oversight

  Lead budget and
  fiscal operations, ensuring compliance, accountability, and effective stewardship of resources. Partner with the AVP to develop, monitor,
  and refine the Academic Operations budget in alignment with strategic priorities. Provide financial forecasting, analysis, and
  recommendations to support decision-making. Monitor and reconcile revenues and expenditures, identify trends and risks, and implement
  corrective actions as needed. Exercise delegated budget authority to approve expenditures, contracts, and financial commitments within
  established limits. Serve as a liaison with university finance and business services partners on budget and fiscal matters. Support
  procurement, contracting, and expense management, ensuring compliance and timely processing.

• Commencement Operational Support
  & Volunteer Coordination

  Recruit, coordinate, and assign commencement volunteers and staff in partnership with the Senior
  Associate Registrar. Manage procurement, inventory, and distribution of commencement supplies and materials. Coordinate volunteer training
  logistics, including facilities, catering, and technology. Oversee volunteer recognition and appreciation efforts. Provide on-site
  commencement support, troubleshooting, and operational coordination.

Qualifications:

Required
Qualifications:

• Bachelor's degree.
• Three years of experience providing substantial executive administrative
  support, with progressively increasing responsibility, at an institution of higher education or other similarly complex
  organization.
• Two years of experience with office operations, including budget development, oversight, and
  management.
• Experience with Microsoft Office Suite, specifically Outlook, Word, Excel, and PowerPoint.
• Experience analyzing
  multifaceted challenges using an equity lens, evaluating options, predicting outcomes and disparities, forecast consequences, and driving
  actionable, equitable solutions.
• Effective verbal and written communications skills, with the ability to draft, write, and
  correspond professionally (and without prompts or support from AVP) with various stakeholders, including executive level management and
  academic constituencies.
• Ability to work with frequent interruptions while meeting strict deadlines, with the flexibility to
  prioritize and manage multiple projects, activities, and tasks while priorities shift frequently.
• Ability to cultivate and manage
  interpersonal relationships judiciously and empathetically.
• Demonstrated experience making independent judgments and problem solving
  using a high degree of professionalism with highest attention to and respect for confidentiality, discretion, and diplomacy.
• Proven
  ability to work effectively in environments characterized by ambiguity and uncertainty, with the confidence and flexibility to pivot
  quickly.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully
complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are
required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred
Qualifications:

• Baccalaureate degree or higher in business management/operations, human resources, or higher
  education.
• Experience working in higher education.
• Experience working in a registrar's office, enrollment management office,
  or academic administrative unit.
• Experience with a complex data system such as Banner, Workday, Peoplesoft, Slate, or other
  relational databases.
• Experience with collaborative online tools used in project management, brainstorming, and team collaboration
  (e.g., Miro, Slack).
• Experience with Microsoft applications SharePoint and CoPilot.

Working
Conditions/Schedule:
This is an onsite position holding typical business hours between 8:00 a.m. to 5:00 p.m. It may be
necessary to work occasional evenings or weekends.

Salary Range:

$80,300-$89,300

Anticipated Start Date:
2026-08-24

Anticipated End Date:

We are an Equal
Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National
Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications
from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has "critical or
security-sensitive" responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent
upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference
check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website
including the for candidates
section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor
Relations team at employee.relations@oregonstate.edu.