Ann & Robert H. Lurie Children\u2019s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children\u2019s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report. Location Ann & Robert H. Lurie Children's Hospital of Chicago Job Description General Summary: The Executive Office Administrator provides advanced administrative as well as project/operational support to an executive leader(s). Ensures meetings, events, key projects, and programs are supported, well-coordinated, and aligned to meet the senior leader\u2019s/department\u2019s objectives. \u00A0 Manages the executive's schedule and gatekeeps ensuring the executive is available to attend and prepared to lead key meetings. \u00A0May oversee the work and coordination of 1-2 administrative professionals when their work supports/impacts the executive\u2019s objectives. Essential Job Functions: \u2022\u00A0\u00A0 \u00A0Collaborates with the executive leader to ensure coordination of work and alignment of priorities.\u00A0 \u2022\u00A0\u00A0 \u00A0Manages executive leader\u2019s schedule and gatekeeps ensuring executive is available for key meetings. \u2022\u00A0\u00A0 \u00A0Manages complex calendar reprioritizing appointments as needed to address unfolding developments. \u2022\u00A0\u00A0 \u00A0Meets frequently with the executive leader to keep him/her abreast of departmental projects to ensure adequate support is available for administrative needs. \u2022\u00A0\u00A0 \u00A0Provides advanced technical and professional administrative support by prioritizing appointments and meetings; produces documents for the executive leader based on business and personal executive priorities. \u2022\u00A0\u00A0 \u00A0Assists executive leader(s) with meeting management. Responsible for ensuring meeting materials, agendas, and meeting notes are developed and distributed. \u2022\u00A0\u00A0 \u00A0Manages events on and off site. Coordinates logistics for venues, management of vendors, conference room selection, catering, AV, and telecom needs etc. meeting budget and schedule expectations. \u2022\u00A0\u00A0 \u00A0Leads administrative projects as assigned by the executive leader (supporting time consuming and periodic administrative requests needed internally or requested by other areas). \u2022\u00A0\u00A0 \u00A0Produces accurate and professional correspondence, reports and presentations that adhere to branding and marketing guidelines. \u2022\u00A0\u00A0 \u00A0Assists with the design, monitoring and improving of processes for executive(s). \u2022\u00A0\u00A0 \u00A0Supports staff in defining, documenting and maintaining clear, well-defined processes. \u2022\u00A0\u00A0 \u00A0Analyzes problems, interprets operational needs, and collaborates with executive leader to develop solutions. \u2022\u00A0\u00A0 \u00A0Oversees coordination of executive leader\u2019s travel, creates itineraries for client/candidate visits and/or event speakers/participants. \u2022\u00A0\u00A0 \u00A0May supervise lower-level administrative staff.\u00A0 \u2022\u00A0\u00A0 \u00A0May assist in creation of budgets and approving expenditures. \u2022\u00A0\u00A0 \u00A0Other job functions as assigned. Knowledge, Skills, and Abilities: \u2022\u00A0\u00A0 \u00A0Bachelor\u2019s degree preferred. 7-10 years of experience working with executive leaders in highly complex organizations.\u00A0 \u2022\u00A0\u00A0 \u00A0Business or healthcare experience coordinating and improving workflows for senior leaders in a complex and fast changing environment. \u2022\u00A0\u00A0 \u00A0Proactive thinker; ability to anticipate and prepare ahead of need. \u2022\u00A0\u00A0 \u00A0Must be detail oriented with the ability to successfully manage multiple, deadline driven priorities with minimal direction and accuracy. \u2022\u00A0\u00A0 \u00A0Meticulous attention to detail; exceptional oral and written communication skills. \u2022\u00A0\u00A0 \u00A0Intermediate to advanced project management experience. \u2022\u00A0\u00A0 \u00A0Adept in creating complex documents, presentations, spreadsheets, reports, and business correspondence. \u2022\u00A0\u00A0 \u00A0Excellent manager of processes and effectively manages time. \u2022\u00A0\u00A0 \u00A0Ability to provide high level of quality customer service to employees, leaders, patients/families and external vendors. \u2022\u00A0\u00A0 \u00A0Advanced proficiency in Microsoft Word, Excel, and PowerPoint. Microsoft Project experience a plus. Education Bachelor's Degree: Business Administration/Management Pay Range $31.50-$51.50 Hourly At Lurie Children\u2019s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions.\u00A0In addition to base salary, Lurie Children\u2019s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives\u00A0for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following\u00A0link to learn more about our benefits. Benefit Statement For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes: Medical, dental and vision insurance Employer paid group term life and disability Employer contribution toward Health Savings Account Flexible Spending Accounts Paid Time Off (PTO), Paid Holidays and Paid Parental Leave 403(b) with a 5% employer match Various voluntary benefits: • Supplemental Life, AD and Disability • Critical Illness, Accident and Hospital Indemnity coverage • Tuition assistance • Student loan servicing and support • Adoption benefits • Backup Childcare and Eldercare • Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members • Discount on services at Lurie Children\u2019s facilities • Discount purchasing program There\u2019s a Place for You with Us At Ann & Robert H. Lurie Children\u2019s Hospital of Chicago and its affiliates (collectively \u201CLurie Children\u2019s\u201D), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints \u2014 recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship.\u00A0This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.\u00A0\u00A0 Lurie Children\u2019s and its affiliates are equal employment opportunity employers.\u00A0 We value diversity and are committed to creating an inclusive environment for all employees. \u00A0All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.\u00A0 For questions about how to request an accommodation please contact: employeehealth@luriechildrens.org AI Notice\u00A0 Lurie Children\u2019s utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals. It is a civil rights violation with respect to recruitment, hiring, promotion, or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes. For questions about the use of artificial intelligence in this process or any additional support, please contact: peoplequestions@luriechildrens.org