Job Type: Full time

Job Number: JR-025957

Location: Salt Lake City,
UT

If you're passionate about building a better future for individuals, communities, and our country-and you're committed to working hard
to play your part in building that future-consider WGU as the next step in your career.

Driven by a mission to expand access to
higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse
workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received
praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping
students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into
account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience
and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual
to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of
each case. A reasonable estimate of the current range is:

Grade: Professional 308 Pay Range: $75,200.00 - $112,700.00

Job
Description

The Executive Assistant (EA), People & Talent (P&T) is an individual who reports to the Sr. VP People & Talent, working
closely with and supporting the SVP of P&T and VP of Total Rewards to proactively support university and department strategic initiatives.
The individual in this position will act as an extension of the SVP/VP and will work in collaboration within the P&T organization as well as
other areas of Western Governors University (WGU) to provide support with goals and deliverables to meet business needs and future growth.
This position will coordinate multiple P&T projects, ensuring implementation is successful as well as aligned to department and university
goals.

This is a full-time, in-office position requiring 5 days per week in Salt Lake City, Utah,

designed to foster the
collaboration and connection that fuel our best work.

Essential Functions and Responsibilities:

The EA will
be responsible for a range of activities and results, including:

• Act as point of contact between executives and
  employees and /or external candidates/vendors
• Build trusted relationships across P&T and enterprise stakeholders, serving as an
  employee liaison who navigates sensitive, confidential situations with diplomacy and sound judgement
• Prepare executive for meetings
  and presentations, calendar events with briefing packs, pre-reads, attendee alignment, and executive summaries
• Record meeting notes,
  summarize action items, open questions and debrief as needed
• Research, synthesize, and prepare briefing materials, decisions decks,
  talking points, and data-informed insights for executive meetings and business reviews
• Draft, Edit, and polish high-level executive
  communications, presentations, and organizational messaging representing the SVP/VP
• Maintain SVP/VP's schedules by planning and
  scheduling meetings, teleconferences, and team events/activities
• Organization and filing of electronic materials, including
  presentations, notes and supporting documents in a secure yet accessible way
• Plan and lead operational cadences, including
  leadership meetings, planning sessions, and enterprise/culture events
• Assist with managing top-line department budget, which
  includes budget proposal, monthly and quarterly review, and reconciliation of invoices and monthly expense statements to ensure we manage
  within budget
• Correspond with and prepare travel for senior-level candidates up to and including interview schedules and follow-up
  logistics
• Work closely with other team members to brainstorm, strategize and complete ad hoc requests creatively, effectively and
  efficiently
• Leverage Microsoft 365 (Teams, Sharepoint, Excel, PowerPoint) and AI-powered tools (e.g. Copilot) to manage project
  hubs, automate workflows, and optimize information flow
• Support the SVP/VP with administrative needs that include processing T&E
  expenses, booking travel, scheduling and coordinating meetings/events
• Prepare meeting materials and logistics for departmental
  meetings, external sessions and workshops
• Coordinate team activities including workshops and teambuilding activities
• Other
  duties as assigned

Required Skills and Experience:

• Extensive knowledge of modern executive administrative
  operations, calendar design, travel, and expense management in a distributed work environment
• Advanced proficiency in Microsoft 365
  (Excel, PowerPoint, Word, Teams) with practical experience importing, verifying and presenting data via reports and visual
  graphs
• Superior written, verbal and active listening skills, with the proven ability to articulate complex concepts and draft
  executive communications representing the SVP/VP
• Exceptional maturity personal leadership., and sound judgement when handling
  sensitive, highly confidential employee and enterprise matters
• Thrives in high-energy, fast-paced environments. Comfortably adapts
  to change, shifts gears, prioritizes under tight deadlines and acts decisively without having the complete picture
• Highly organized
  with exceptional attention to detail, time management, and a strong sense of accountability to follow tasks through to
  completion
• Ability to empathize with individuals when approached for help in different situational circumstances
• Ability to
  work with confidential information and to apply maturity and discretion in daily operational role
• Strong interpersonal skills to
  build trust and work seamlessly across P&T, cross-department teams, and stakeholders
• Comprehensive thinker - can infer and identify
  the many potential items and actions relating to a project or request - digs deep when needed - assimilates new information
  quickly

Competencies:

Influences Others and Communicates Effectively:

• Communicates to improve
  and promote teamwork, decision making and problem-solving. Listens and responds effectively to the reactions and positions of others and
  encourages the expression of diverse ideas and opinions. Adjusts message and style to fit the audience. Provides timely and helpful
  feedback. Communicates appropriately to win support of all.

Collaborates:

• Works cooperatively with others
  across the organization to achieve shared objectives. Represents own interests while being fair to others and their areas. Partners with
  others to get work done. Credits others for their contributions and accomplishments. Gains buy-in, trust and support of others.

Manages Ambiguity:

• Deals comfortably with the uncertainty of change. Effectively handles risk. Can decide and act
  without the total picture. Is calm and productive, even when things are up in the air. Deals constructively with problems that do not have
  clear solutions or outcomes.

Is Resilient:

• Is confident under pressure. Handles and manages crises
  effectively. Maintains a positive attitude despite adversity. Bounces back from obstacles and setbacks. Grows from hardships and negative
  experiences.

Drives for Results:

• Has a strong outcomes-based orientation. Persists in accomplishing
  objectives despite obstacles and set backs. Has a track record of successfully exceeding goals. Pushes self and others to achieve results to
  positively impact WGU and our students. Has a continuous improvement mindset.

Organizational Learning:

• Learns quickly when facing new situations. Experiments to find new solutions and enhance the student experience. Takes on the
  challenge of unfamiliar tasks. Extracts lessons learned from failures and mistakes. Expands knowledge through ongoing curiosity.

Education and Experience Qualifications:

• Bachelor's degree (or equivalent experience) in human resources or
  business-related field preferred
• 5-7 years of executive support/assistant experience supporting C-Suite leadership
• Human
  resources experience is a plus for this role
• Exceptional working knowledge of MS Office tools and technology: PowerPoint, Excel,
  WebEx, Teams, etc.

This position requires occasional travel of up to 20%, including required attendance at designated company
summits (typically one to two per year). Additional travel may include conferences, visits to company locations, and other business-related
events as needed. Additional travel may be assigned as needed to support business requirements.

Position & Application
Details

Full-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time, regular
position (classified for 40 standard weekly hours) that is eligible for bonuses; medical, dental, vision, telehealth and mental healthcare;
health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident, critical illness
and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU
tuition; and flexible paid time off for rest and relaxation with no need for accrual, flexible paid sick time with no need for accrual, 11
paid holidays, and other paid leaves, including up to 12 weeks of parental leave.

How to Apply: If interested, an application will need
to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional
Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It's not
all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or
interview process should contact our Talent Acquisition team at recruiting@wgu.edu.

Equal
Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as
required by law.