Description
Job ID: 1001993
Administrative Services
Salary Range: $39,819.98 - $48,281.73
Pay Grade: 106
FLSA Status: Exempt
Salary Admin Plan: Career Service
Veterans' Preference Eligible: Yes
JOB SUMMARY
This position develops, coordinates, and implements office and administrative operational processes; supervises assigned staff; and performs the administrative support responsibilities of the staff as needed. Responsibilities include: performing supervisory functions of scheduling, reviewing, directing, assigning, and evaluating work of assigned staff; coordinating services for assigned area; providing support to supervisor; and may include additional administrative support responsibilities.
ESSENTIAL JOB FUNCTIONS
- Assesses, develops, revises, and implements office procedures; provides training to assigned employees
- May supervise administrative support staff or act as a lead worker which includes: prioritizing and assigning work; implementing policies and procedures; ensuring that employees follow policies and procedures; ensuring staff are trained; and maintaining a healthy and safe working environment.
- Prepares cost estimates for budget recommendations; submits justifications for budget items; and monitors expenditures.
- Collects, compiles, prepares, reviews, and/or processes a variety of correspondence, reports, information, paperwork, invoices, forms, and/or other related information in assigned area of responsibility; may maintain records and databases.
- Performs other duties as assigned.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Associate degree; four (4) years of progressive, related work experience providing administrative services; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:
- Supervisory principles;
- Customer service principles;
- Modern office procedures, methods, and equipment;
- English language, grammar, and punctuation;
- Advanced administrative principles and practices;
- Basic budget principles;
- Data review techniques;
- Applicable mathematical concepts; and
- Computers and related software applications.
Skills in:
- Composing routine and non-routine correspondence, memos, forms, and/or other related information;
- Proofreading and editing documents;
- Providing customer service;
- Using modern office equipment;
- Processing and reviewing data;
- Applying applicable mathematical concepts;
- Using a computer and related software applications; and
- Communication, interpersonal skills as applied to interaction with assigned employees, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.
Ability to:
- Prioritize and assign work; and
- Monitor and evaluate employees.
CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS
N/A.
PHYSICAL DEMANDS
This work typically requires the following physical activities to be performed. A complete description of the activities below is available upon request from Human Resources.
Physical Activities
Balancing maintain equilibrium to prevent falling while walking, standing, or crouching.
Pushing use upper extremities to press against objects with force, or thrust forward, downward, outward.
X
Climbing ascending, descending ladders, stairs, ramps, requires body agility.
Reaching extending hands or arms in any direction.
X
Crawling moving about on hands, knees, or hands, feet.
Repetitive Motion substantial movements of wrists, hands, fingers.
Crouching bending body forward by bending leg, spine.
Speaking expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
X
Feeling perceiving attributes of objects by touch with skin, fingertips.
Standing for sustained periods of time.
X
Fingering picking, pinching, typing, working with fingers rather than hand.
X
Stooping bending body downward, forward at waist, with full motion of lower extremities and back.
Grasping applying pressure to object with fingers, palm.
Talking 1 expressing ideas by spoken word.
X
Handling picking, holding, or working with whole hand.
X
Talking 2 shouting to be heard above ambient noise.
Hearing 1 perceiving sounds at normal speaking levels, receive information.
X
Visual Acuity 1 prepare, analyze data, transcribing, computer terminal, extensive reading.
Hearing 2 receive detailed information, make discrimination in sound.
Visual Acuity 2 color, depth perception, field of vision.
Kneeling bending legs at knee to come to rest at knees.
Visual Acuity 3 determine accuracy, neatness, observe facilities/structures.
Lifting raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
X
Visual Acuity 4 operate motor vehicles/heavy equipment.
X
Mental Acuity
ability to make rational decisions through sound logic, deductive reasoning.
X
Visual Acuity 5 close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
X
Pulling use upper extremities to exert force, haul or tug.
X
Walking on foot to accomplish tasks, long distances, or site to site.
X
TYPE OF WORK
Work performed is primarily:
Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.
Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
Heavy work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
Very heavy work: Exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects
WORK ENVIRONMENT
May be required to work hours other than the regular schedule including nights and weekends.
This position requires regular and reliable attendance and the employee's physical presence at the workplace.
May be subjected to fumes, odors, dusts, gases, extreme temperatures, work space restrictions, and intense noise.
Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in a job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in a job description.
St. Petersburg College has the right to revise a classification or job description at any time.
St. Petersburg College has the right to revise a classification or job description at any time. The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college shall not tolerate such conduct.
Should you experience such behavior, please contact JoCynda Hudson , the director of EA/EO/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu. Please indicated the position you wish to apply for in your request.
The College shall not discriminate against a qualified individual with disabilities because of the disability of such an individual in regard to job application procedures, hiring, advancement, or discharge of employees, employees compensation, job training or other terms, conditions, and privileges of employment. Except when undue hardship exists, the College shall endeavor to provide reasonable accommodations to a qualified individual with a disability. If you have questions regarding this policy please contact the Director of EA/EO by phone at (727)341-3261, by mail at PO Box 13489, St Petersburg Fl 33733-3489, or by email at eeo_director @spcollege.edu.
Qualifications listed in a position description are used as a guideline to hiring. Other comparable qualifications of a candidate may be considered by the President in lieu of those suggested in a position description. (BOT rule 6hx23-2.02).
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in a job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in a job description.
Equal Access/Equal Opportunity
The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact the Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.
Position Description
No job description available