Student Affairs

Position Overview
The Temporary Executive Assistant is an unclassified,
nonexempt position in the Office of the Vice Provost for Student Affairs. This role provides primary administrative and scheduling support
to the Vice Provost, ensuring effective coordination of daily activities and timely communication with internal and external stakeholders.
The position serves as a central point of contact for calendar management, meeting coordination, and general administrative
needs.

This role requires the ability to manage sensitive and confidential information with discretion and professionalism. The
individual must exercise sound judgment, maintain a high level of organization, and respond effectively to changing priorities in a
fast-paced environment. Strong communication skills, attention to detail, and adaptability are essential to support the Vice Provost's
schedule and administrative functions.

The Office of Student Affairs supports student success through programs and services that
enhance the academic and personal experience. This temporary position helps ensure continuity of administrative operations during a staff
leave by providing reliable, responsive support to the Vice Provost and associated leadership.

The successful candidate works on-site
at the Lawrence campus and must meet all position requirements by the effective date of the appointment.

Job
Description
70% Administrative Support & Scheduling

• Manage the Vice Provost's calendar, including
  scheduling, rescheduling, and coordinating meetings with internal and external stakeholders.
• Serve as a primary point of contact for
  scheduling requests and general inquiries directed to the Vice Provost.
• Monitor and follow up on scheduling requests, confirming
  details and ensuring timely communication.
• Ensure the Vice Provost is informed of urgent or time-sensitive calendar changes and
  provide timely communication regarding upcoming commitments (e.g., meetings, events, remarks), with routine updates shared during scheduled
  check-ins.
• Maintain flexibility in a fast-paced environment, adjusting priorities and responding to changing scheduling
  needs.
• Provide day-to-day administrative support, including preparing and editing correspondence, emails, and documents as
  needed.
• Use multiple computer systems and programs, including Teams, Zoom, Outlook, Excel, Access, OneNote, Word, IFAS, Image Now,
  PowerPoint, and Adobe.

30% Support Services and Additional Duties

• Provide administrative support to the
  Vice Provost and office on an as-needed basis.
• Assist with coordination of meetings, preparation of materials, or event logistics
  only when specifically requested.
• Provide limited support for travel arrangements, expense tracking, or purchasing processes as
  needed.
• Support general office operations, including responding to requests and assisting with administrative tasks to ensure
  continuity during the leave period.
• Provide administrative assistance for Assistant and Associate Vice Provosts as needed; as well
  as other duties as assigned.

Required Qualifications

1. Bachelor's degree and seven (7) years of office
   experience; OR High School diploma or GED equivalency and ten (10) years of office experience.
2. Experience with scheduling software
   (Outlook), Microsoft Office (Word, PowerPoint, Excel), and web content management software such as Drupal, as evidenced in application
   materials.
3. Two years of editorial and written communication skills.
4. At least one (1) year of experience working in an
   environment that required planning, organizing, and meeting deadlines.
5. At least one (1) year of work experience that required
   handling sensitive and confidential materials with discretion.

Preferred Qualifications

1. Excellent
   interpersonal and oral communication skills and the ability to relate to various public, as demonstrated by successful experience in
   previous employment and/or academic settings.
2. Experience providing administrative support to a senior leader, executive, or
   administrator, as evidenced in application materials.
3. Demonstrated ability to be highly self-directed, detail-oriented with a high
   attention to accuracy, as evidenced in application materials.
4. Knowledge of the University of Kansas structure, organization, and
   administration procedures, as evidenced in application materials and previous work history.

Contact Information to
Applicants
Sara Lee
Sara.lee@ku.edu

Additional Candidate
Instruction

In addition to the online application, the following documents are required to be considered for this position:

• Cover letter describing how you meet the required and preferred qualifications.
• Resume
• List of three (3)
  professional references

Only complete applications will be considered.
Application review begins July 13th, 2026,
and will continue until a qualified pool of applicants are identified.

Advertised Salary Range:
18.00-21.00 per/hr

Application Review Begins: 13-Jul-2026

Anticipated Start Date:
31-Aug-2026

Primary Campus
University of Kansas Lawrence Campus

FTE: 1.0

Reg/Temp: Temporary

FLSA Status
Nonexempt

Employee
Class: U-Unclassified Professional Staff

Work Schedule
Monday-Friday, 8:00 a.m.-5:00
p.m.

This is a temporary position from August 31, 2026, through November 27, 2026. The assignment dates may be adjusted based on
departmental needs.

Work Location Assignment
On-Site

Disclaimer
The
University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry,
disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic
information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been
designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses:
Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human
Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.